This privacy policy sets out how we use and protect any information that you give us when you use this website.

We keep our privacy policy under regular review and place any updates on this web page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective as of September 2020.


The Yorkshire Film Archive Ltd (“We”) are committed to protecting and respecting your privacy, in compliance with the General Data Protection Regulation (GDPR).  We are a registered charity (no. 1093468) and company limited by guarantee (no. 04480153).

This policy (together with our Terms and Conditions) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting (“our site”) you are accepting and consenting to the practices described in this policy.

What we collect

Registered users

If you are looking for material to licence from us, you can register with our site.  You will be asked for your details so that we can provide quotes, licensing information and content delivery.  If your registration is successful, you will be notified by email and given additional functionality for accessing our site.

When you complete our registration form, we collect the following information:

Name and job title
Company name (if applicable)
Company type (eg production company, museum, university)
Contact information (email/postal addresses, telephone number)
Purpose of use

DVD purchases

If you buy a title from our ‘on Film’ series of DVDs, or our range of Memory Bank reminiscence resource packs, orders submitted on our website are directed to PayPal for third party payment processing.  We receive the following information about you via PayPal:

Billing address
Shipping address
Email address

We do not receive your payment card details or any other financial information.  PayPal’s privacy policy - - applies to the information you provide on the PayPal website.  

How we collect information about you

Information is collected in different ways:

  • Personal data you provide when you register online or place an order for any of our products or services
  • Personal data we collect automatically when you use or view our site via your browser’s cookies (see ‘How we use cookies’ for further information)

What we do with the information we gather

We collect your information so that we can understand your needs and provide you with a better service, and in particular for the following reasons:

  • Processing of your order and management of your account
  • Content delivery
    Internal record keeping
    Statistical analysis (see ‘How we use cookies’ for further information)

We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so.


We would like to send occasional promotional emails about YFA’s products and activities to registered users.

If you are happy to be contacted in this way, please check the relevant box when registering. You may always opt out at a later date and you have the right at any time to stop us from contacting you for marketing purposes

If you no longer wish to be contacted for marketing purposes, please contact us via the address at the end of this policy.


We use administrative, physical, managerial, and technical measures to safeguard your personal information against loss, theft and unauthorised use.

Retention policies and periods

We only keep your personal information for as is long as necessary for the purpose for which it was collected. This depends on the personal information and the purpose for which it is processed.

For precise information relating to the periods relating to each category of personal data please contact

If you ask us to stop sending direct marketing communications to you, we will keep the minimum amount of information (e.g. name, address and email address) to ensure we adhere to such requests.

How we use cookies 

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.

Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

This site also places cookies for Google Analytics, which enables the behaviour of users to be analysed so that we can identify what kind of content site visitors like and don't like, and to help us provide the best user experience.

All the data we collect is anonymous and cannot be used to identify individuals.  The data is used for statistical purposes only and never shows any confidential information. The data itself is only visible to staff at the Yorkshire Film Archive and teams at Google where the data is processed.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer: the ‘help’ function within your browser should tell you how. This may prevent you from taking full advantage of the website.

For further information, visit

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.

Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy policy applicable to the website in question.

Your legal rights in connection with your data

You have the right to request access to your data and subsequently request correction of deletion of that data.

If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at:

Or write to us at:  Yorkshire Film Archive, York St John University, Lord Mayor’s Walk, York YO31 7EX